HOSPITALITY DESIGN

SERVICES

At VANROOY, we see hospitality design as more than creating beautiful spaces—it’s about shaping how your guests move and feel within them. We design with intention, crafting immersive experiences that stir emotion, spark connection, and function seamlessly within real-world budgets and timelines.

With deep hospitality expertise, obsessively detailed construction documents, and white-glove service from start to finish, we guide our clients through every phase—concept to construction to completion.

The result? Environments rich in story and complexity. Spaces that feel grounded in their surroundings, welcoming community interaction, and leaving a lasting impression.

BRIDGING THE GAP – CONCEPT THROUGH CONSTRUCTION

Delivering on budgets, timelines, and expectations requires the design and construction teams to work together seamlessly. For that to happen, you need a design team that intimately understands the complexities of the build process. Our expertise in creating detailed and precise construction documents sets us apart. We know how to communicate our designs in a language contractors understand, minimizing misinterpretations and costly errors and ensuring your vision is executed flawlessly. We are focused on both the creative and technical aspects of your project delivering spaces that exceed your expectations while respecting your bottom line.

DESIGN

Crafting spaces that captivate and inspire.

We work with hotels, restaurants, retail spaces, spas, and estates needing immersive, multi-sensory experiences authentic to the community, guests, and locale. Our interior design expertise ensures every element, from wall locations and seating layouts to kitchen and bar placement, is strategically positioned to optimize functionality and aesthetic impact. We work with the human scale in mind, creating spaces that feel intuitive and inviting while fostering connection and leaving a lasting impression on all visitors. 

- Space Planning
- Concept Development
- Material & Finish Selection
- Custom Furniture & Lighting Design
- 3D Visualization & Renderings

BRANDING

Developing a unique brand & position.

For brands to remain relevant, they need to be rooted in a well-defined concept & vision. Our team specializes in helping restaurants or boutique hotels connect & resonate with their target audience. By crafting cohesive & compelling brand identities, we help our clients stand out in a crowded market, attract their ideal customers, & inspire lasting loyalty. When it's time to develop logos, finalize uniforms, and understand signage requirements our industry partners step in as an extension of our team to push your project forward.

- Market Research & Analysis
- Feasibility Studies
- Brand Strategy & Development
- Trend Forecasting
- Competitive Analysis

PROCUREMENT

Ensuring Design Intent and quality.

A successful hospitality project requires seamless integration of multiple components, often involving the value engineering processes. As the designer and procurement agent, we can  work with our industry's leading manufacturers, ensuring the design intent comes to life with the highest quality of craftsmanship within budget constraints, and adhering to industry standards.

- Custom Fabrication
- Shop Drawing & Submittal Reviews
- Budget Oversight
- Logistic Coordination
- Installation Oversight

STAGING

The finishing touch that completes a project.

As visual storytellers, our team of creators, makers, and visionaries collaborate with artists of all types. From fine art and sculpture to vintage record and pinball machines; our vast resources bring unique art and artifact solutions to every project. Upon installation, our designers set the stage to highlight features within the design and reinforce the brand and guest's experience. 

- Original art creations & commissions
- Sourcing vintage or unique pieces
- Creation of custom wall graphics
- Selection of artifacts & decor
- Authentic integration with brand

OUR PROCESS

WHERE VISION BECOMES REALITY

RESEARCH & BRANDING

Before pen hits paper—or pixels hit the screen—we start by getting grounded. We immerse ourselves in your world: researching the market, analyzing the competition, exploring local favorites, and most importantly, listening to you. Our goal is simple: get crystal clear on where your brand is now—and where it’s headed. This alignment sets the tone for everything to come, ensuring your design is rooted in strategy and built for success. In this phase, we:

Define goals and success metrics
Research the market landscape
Analyze competitors
Outline phasing + planning requirements
Align on a clear strategic foundation
Deliver a cohesive branding package

CONCEPT & SCHEMATICS

With a clear strategy in place, this is where the creative spark begins to take shape. We translate research into bold, imaginative concepts—always rooted in the strategic foundation we’ve built together. Every idea is purposeful, every decision intentional. The result: a vision that’s both exciting and aligned, telling a compelling story through design. In this phase, we:

Define the guest experience
Craft the narrative behind the design
Curate mood and inspiration imagery
Sketch key design elements
Develop schematic floor plans + functional requirements
Deliver a Concept Design Package

DESIGN DEVELOPMENT

This is where concept meets coordination. We refine the design, layering in detail and collaborating closely with architects, consultants, and engineers to ensure every element functions as beautifully as it looks. From materials to mechanical systems, we guide the process with both creativity and precision—making sure your vision holds strong as the details come into focus. In this phase, we:

Refine and evolve the design concept
Finalize selections of materials, fixtures, and furnishings
Collaborate with consultants and coordinate building systems
Integrate design intent into architectural and engineering plans
Review budgets and align with cost estimates
Resolve design details, transitions, and specifications
Deliver a Design Development Package

CONSTRUCTION DOCUMENTATION

Precision and clarity bring your vision to life on paper. Using the latest technology, our team produces detailed, high-quality construction documents that leave nothing to chance. Every material, transition, and custom element is carefully specified to ensure smooth execution from permitting to build. In this phase, we:

Document the finalized design thoroughly
Detail material transitions, woodwork, lighting, and special features
Finalize specification of materials and furnishings
Create custom fabrication details
Coordinate closely with consultants, integrating the design seamlessly
Deliver a comprehensive Construction Set for permitting and bidding

BIDDING & NEGOTIATION

Keeping your project on track—budget, timeline, and quality are our top priorities. With detailed construction sets in hand, we work closely with vendors and contractors to review bids, negotiate terms, and identify smart value-engineering opportunities. Our goal is to protect your vision while maximizing quality and cost-efficiency. In this phase, we:

Communicate and review bids thoroughly
Negotiate with contractors to secure the best terms
Ensure quality and on-time delivery
Provide expert guidance and recommendations
Implement value engineering to optimize costs without compromise
Deliver an updated Construction Set reflecting any adjustments

CONSTRUCTION ADMINSTRATION

Where vision becomes reality—and we make sure it stays that way. We work hand-in-hand with your contractors throughout construction to uphold design integrity and catch potential issues before they become problems. Our involvement ensures a seamless, high-quality execution that stays true to the original vision. In this phase, we:

Conduct site visits and design inspections
Review contractor submittals and shop drawings
Evaluate onsite changes and change orders
Coordinate lighting and music system settings
Issue updates through Addendums and Bulletins
Deliver a detailed Punch List prior to project completion

PROCUREMENT

We can take the lead—or support your team—to bring every design detail to life. Whether partnering with your Procurement Company or handling it in-house, we ensure everything is sourced, ordered, tracked, and delivered with precision. We offer two options:

1. Procurement Oversight (with your team)

Sourcing guidance & vendor coordination
Review of purchase orders and documentation
Submittal and shop drawing review
Ongoing communication + quality checks

2. Full-Service Procurement (handled by us)

Everything above, plus:
Creating & processing purchase orders
Logistics coordination and scheduling
Budget tracking & management
Quality control and inspections

INSTALLATION

Here’s where the vision becomes tangible. After months of planning and building, this is the moment the space truly comes to life. We oversee every detail—managing vendors, coordinating installation, and styling the final layers to ensure everything feels just right. Sometimes we’re even rolling up our sleeves and placing the last accessory ourselves. In this phase, we:

Coordinate vendors and deliveries
Manage furniture and fixture installation
Ensure quality and accuracy throughout
Arrange furniture and feature elements
Style and accessorize the space for final presentation

PROJECT CLOSE OUT

As we wrap, we make sure you’re set up for the next 20 years—not just the grand opening. We provide everything you need to operate, maintain, and celebrate your new space. From final documents and maintenance guides to professional photography, interviews, and award submissions, we help ensure your project continues to shine long after the doors open. In this phase, we: